Vital Statistics Records Request Instructions

Notice to All Vital Statistics Customers:
Pursuant to Ohio Revised Code 3705.29, it is unlawful to purposely obtain, possess, use, sell, furnish, or attempt to obtain, possess, use, sell, or furnish to another for the purpose of deception any certificate, record, or certified copy of it that relates to the birth of another person, whether living or dead.

Records We Have On File:

Vital Statistics electronically maintains all birth records filed in Ohio after December 20, 1908.  This Vital Statistics office also maintains copies of death records filed 1908-Present.  For requests of recent vital events, please note it can take up to three months for a record to be registered.

Who Can Order A Record:

Vital records (records of births, deaths, and fetal deaths) are public records in Ohio. This means that anyone who can submit the basic facts of a record may request a copy.

Placing An Order:

For the fastest response, we recommend placing your order in person.  See our website at www.jchealth.com or call our office at(740) 283-8530 for detailed instructions.

Please complete one application form for each record or search requested.  Please submit your applications with all available identifying information. Click here for a printable certificate request form

 

Birth Certificates:

Please complete the “Record Information” portion of the application with the information as you believe it to be listed on the original birth record.  If there have been any changes to the name of the person on the record, also provide the new name.  Please identify the parents on the record as “mother”, “father”, or “parent”, and provide their names prior to their first marriage (also known as maiden name).  Birth records will be issued as certified abstracts unless you indicate that you are requesting the certified copy for the specific purposes of obtaining dual citizenship, international marriage or legal proceedings, or genealogy.

Death Certificates and Social Security Numbers:

As of October 15, 2015, for the first five years after the date of death, the social security number of the deceased will not be included on the death certificate unless the requestor is:

  • The deceased’s spouse, or lineal descendant
    • The deceased’s executor, attorney, or legal agent
    • A representative of an investigative government agency
    • A private investigator
    • A funeral director (or agent responsible for disposition of the body) acting on  behalf of the deceased’s family
    • A veteran’s service officer
    • An accredited member of the media

Individuals requesting a death certificate with the social security number included must indicate on their application that they are requesting the SSN be included, and submit satisfactory identification to the registrar or clerk. 

Fees:

In accordance with section 3705.24 of the Ohio Revised Code, we are required by law to charge a fee for each certified copy of a vital record issued.   The fee at this office for each certified copy of a birth, death, or fetal death record is $28.00.

What if there is an error on a birth or death record?

Death records can be corrected by using an affidavit.

An affidavit can be used to correct spelling or by adding a name to the birth record.  An affidavit can not be used to change a name, that would need to be handled through the Probate Court.

These forms can be obtained at the Jefferson County Health Department, 500 Market Street, Steubenville, Ohio.